Exhibitor and Sponsor RegistrationDatesExhibit Hall: Thursday, October 23, 2025 | 4:00 p.m. to 7:00 p.m. CSTIT2 Conference Breakout Sessions: Thursday and Friday, October 23 and 24, 2025LocationWillmar Conference Center240 23rd St SEWillmar, MN 56201
About our Exhibit Hall
The Exhibit Hall is the exclusive event for IT2 participants and staff from 4:00 p.m. to 7:00 p.m. on Thursday, October 23! Heavy appetizers and refreshments will be provided in the exhibit hall, with socializer tables located throughout the space. As an added incentive to our Exhibit Hall participants, we will have interactive activities that will require attendees to visit your exhibit hall booth to enter into our door prize drawings for some really amazing items that will be drawn and given to the winners at the end of the conference.
Exhibit Hall Setup and Tear Down:
Main Exhibit Hall setup begins at 9:30 a.m. on Thursday, October 23.
Mini Exhibit Hall booth setup begins at 3:00 p.m. on Thursday, October 23.
All exhibit hall items must be removed from the facility by 8:00 p.m. on Thursday, October 23.
CancelationsCancelations must be received by 4:30 p.m. on July 31, 2025, to qualify for a refund, after which all registrations are final, and no refunds will be issued. Substitution of attendees from the same organization will be allowed up to the day of the event, however, listings on conference materials, including but not limited to our website, social media, emails, will not be updated with any changes received after the July 31, 2025, cancelation deadline.
Any registrations received after July 31, 2025, are non-refundable.
In the event a workshop is canceled by SWWC, a full refund will be given. Communications by SWWC will be sent to the Main Contact listed in your registration.
• Included in our sponsors list, social media, and SWWC website.• Thank you during the welcome prior to the keynote.• Includes one (1) Exhibit Hall Booth (10 feet wide total) with one (1) (8x 3-foot table).• Two Full Conference Passes (Thursday and Friday) for two (2) representatives from your organization. • Includes the opportunity to present one (1) concurrent session. • One-minute virtual interview with IT2 staff featured on social media • Thank you posters, including your organization's logo, will be located in all presentation rooms and throughout the conference facility.
•Included in our sponsors list, social media, and SWWC website.•Thank you during the welcome prior to the keynote.•Includes one (1) Exhibit Hall Booth (10 feet wide total) with one (1) (8x3-foot table).•One Full Conference Pass (Thursday and Friday) for one (1) representative from an organization.
•Included in our sponsors list, social media, and SWWC website.•Thank you during the welcome prior to the keynote.
Gold Sponsors: your Exhibit Hall Booth includes two full conference passes (Thursday & Friday) for two (2) representatives from your organization and the opportunity to present one (1) concurrent session during the conference.
Silver Sponsors: your Exhibit Hall Booth is included with one full conference pass (Thursday & Friday) for one (1) representative from your organization.
Bronze Sponsorships do not include an Exhibit Hall Booth. If you are planning on attending as a participant in the Exhibit Hall, please add an Exhibit Hall Booth to your order below.
Please note: Exhibit Hall packages alone do not entitle vendors and brands to present at the conference, a program sponsorship or add on presentation package are required for presentation opportunities.
Exhibit Hall Booth
Exhibit Hall Booth includes one (1) 10-foot-wide space with (1) 8 x 3-foot table with electricity and Wi-Fi.Includes one (1) representative exhibit hall admission including snacks and refreshments, lunch, and evening appetizers for Thursday only.Setup begins at 9:30 a.m. on October 23, 2025.All items must be removed from the facility by 8:00 p.m. on October 23, 2025.
Additional Exhibit Hall Space
10 additional feet of space for your Exhibit Hall Booth, and one (1) additional 8 x 3-foot table. Additional space must be occupied by the same exhibitor.
Mini Exhibit Hall Booth
Includes one (1) 8 by 1.5-foot table against the wall in the hallway outside of the exhibit hall. Booths include Wi-Fi, but do not include electricity.One (1) representative exhibit hall admission including snacks and refreshments, lunch, and evening appetizers for Thursday only.Limited to ten (10) exhibitor spaces. Additional spaces cannot be added.Setup begins at 3:00 p.m. on October 23, 2025. All items must be removed from the facility by 8:00 p.m. on October 23, 2025.
Please note, we will do our best to accommodate any special requests for exhibit hall booths.
Sponsor and Exhibitor Breakout Session Add-Ons
• All concurrent sessions are 60 minutes in length. WiFi, room audio, and one projection device with HDMI connection will be provided.• Presenters are required to utilize microphones during your presentation.• Thursday Session – One (1) Thursday-only Conference Pass is provided to the presenter. Additional presenters must be covered by an additional pass. Availability is limited to 5 sessions.• Friday Session – Full Conference Pass (Thursday and Friday) is provided to the presenter. Additional presenters must be covered by an additional pass. Availability is limited to 8 sessions.• Time of presentations on Thursday and Friday cannot be reserved.
Additional Sponsor or Exhibitor Conference Attendees
Organizations with attendees not covered by the passes included in your sponsorship or exhibitor package will need to purchase the appropriate pass for each additional attendee. Presenters from Sponsor or Exhibitor organizations that are assisting in any presentation at IT2 must be covered by an attendee pass.
$200: Full Conference Pass. Attendee from a sponsor or exhibitor organization that will be participating in the conference on both Thursday and Friday.
$60: Exhibit Hall-only Pass. Additional attendee from a sponsor or exhibitor organization that will be participating in the exhibit hall. Admission to conference sessions is not included. Includes snacks and refreshments, lunch, and evening appetizers for Thursday only.
Door Prize Donation
Would you like to donate a door prize or prizes to be given away to IT2 2025 attendees? Attendees of IT2 2025 will be required to participate in interactive activities with our exhibitors during the Exhibit Hall in order to qualify for door prize entries!
Please list the door prize you will be donating below. Please mail all door prizes by September 30, 2025 to:
SWWC Service Cooperative
Attn: Becky Laleman
100 London Road
Marshall, MN 56258
We appreciate your support of the SWWC IT2 conference!
Hotel accommodations are available. Please call the Best Western Plus at 320-235-6060 or Holiday Inn Express & Suites at 320-231-2601. Both are attached to the Willmar Conference Center. A hotel block has been created under "Technology Convention" until September 26, 2025.
Please identify the key contact for your registration. This may be a representative from your entity that is attending the conference, a planning coordinator, manager, etc.
Enter your payment information below. We will only accept online credit card payments at the time of your registration. Please review our cancellation policy for Exhibitors for complete details regarding payment refunds. If you have any questions, please email [email protected] or call Becky Laleman at 507-537-2259.
Your card will not be charged. This is a pre-registration to reserve your spot until your payment is processed in the future. By completing this page, you agree that this payment information will be used to process your payment for the full amount at the proper time.
